Tuesday, November 22, 2016

CDPS Procures Tool to Alert Employees During Emergencies

In times of crisis, effective communication is vital to ensure you have the information you need to act quickly and appropriately – whether that is mobilizing to respond or taking steps to keep yourself, your coworkers and our building visitors safe.

The Department of Public Safety has procured the Swift911 system and made it available to all state departments to alert employees during emergencies.   Participating departments can use Swift911 to send notifications via voice and text to an employee’s landline, email and cell phone.  Swift911 messages are used to keep users informed during emergencies such as evacuations, active shooter incidents, and more.

CDPS will be utilizing Swift911 as one important tool within our broader departmental Emergency Action Plan.  Swift911 is administered by the Division of Homeland Security and Emergency Management (DHSEM).

We will be performing a test of the system by sending a test message to CDPS employees in December 2016.

What actions you need to take:
You do not need to opt in order to be included in this alert system; however, we encourage you to take one important step to ensure that you can receive these potentially life-saving notifications:
Please ensure your contact information is up-to-date in the Employee Self-Serve System.

To update your contact information in the Employee Self-Service (ESS) system:

  1. Visit https://ess.state.co.us/ess/welcome.jsp and log in with your employee ID number and password. If you have never used the ESS before, follow the steps for “first time user.”
  2. In the left-hand navigation bar, click “Personal” to expand choices and choose “Change Residence Address and Phone No.” (Do NOT change your emergency contact – that field is for the person we should notify in the event that something happened to you.)
  3. Review and update your phone numbers and email addresses. NOTE: Enter the phone number(s) you wish to be used to contact you during emergencies. For example, under "work or personal cell phone," you may prefer to receive emergency alerts to your work phone, or, if you do not have a work cell phone, make sure to enter your personal phone. 
  4. Click save if you made any changes.

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